Timesheet Rules affect how Ascora automatically calculates time and a half or double time penalty rates. Timesheet Rules ONLY applies to Timesheets created from the mobile apps.
1. To enable Timesheet Rules, go to Administration -> Timesheet Rules.
2. Tick the box beside “Allow Ascora to adjust entered Times based on specified Timesheet Rules.”
There are four rates than can be applied through timesheet rules:
If Timesheet Rules have not been configured or a Timesheet does not match configured criteria, it will remain as Normal rate (or the rate specified on the created Timesheet).
For each day, there are three different rules that can be applied:
A combination of After Specified Hours and After Specified Time can be applied, however, the earliest Rule to be applied will override the other.
For example, if a Timesheet for 7:00AM – 12:00PM was processed with the 1.5x After Specified Hours setting of 4 and the 1.5x After Specified Time setting of 8:00AM, the result would be a timesheet for 7:00AM – 8:00AM at Normal rate and a timesheet for 8:00 AM – 12:00PM at 1.5x rate.
INPUT | OUTPUT | ||||||||||
Timesheet 1 (5 hours) | Timesheet 1 (1 hour) | Timesheet 2 (4 hours) | |||||||||
Start Time | End Time | Rate | Meal Break | Start Time | End Time | Rate | Meal Break | Start Time | End Time | Rate | Meal Break |
07:00 AM | 12:00 PM | 1x | N/A | 07:00 AM | 08:00 AM | 1x | N/A | 08:00 AM | 12:00 PM | 1.5x | N/A |
Additionally, if two rates overlap, the higher rate will be applied.
For example, if a Timesheet for 7:00AM – 12:00PM was processed with the 1.5x After Specified Hours setting of 4 and the 2x After Specified Hours setting of 2, the result would be a timesheet for 7:00AM – 9:00AM at Normal rate and a timesheet for 9:00 AM – 12:00PM at 2x rate.
INPUT | OUTPUT | ||||||||||
Timesheet 1 (5 hours) | Timesheet 1 (2 hours) | Timesheet 2 (3 hours) | |||||||||
Start Time | End Time | Rate | Meal Break | Start Time | End Time | Rate | Meal Break | Start Time | End Time | Rate | Meal Break |
07:00 AM | 12:00 PM | 1x | N/A | 07:00 AM | 09:00 AM | 1x | N/A | 09:00 AM | 12:00 PM | 2x | N/A |
For timesheets that go over a day, only the Timesheet Rules for the day the timesheet started on will be applied.
INPUT | OUTPUT | ||||||||||
Timesheet 1 (5 hours) | Timesheet 1 (2 hours) | Timesheet 2 (3 hours) | |||||||||
Start Time | End Time | Rate | Meal Break | Start Time | End Time | Rate | Meal Break | Start Time | End Time | Rate | Meal Break |
11:00 PM | 04:00 AM | 1x | N/A | 11:00 PM | 01:00 AM | 1x | N/A | 01:00 AM | 04:00 AM | 1.5x | N/A |
When the processed timesheet has a meal break applied, the meal break will be listed against the normal timesheet.
INPUT | OUTPUT | ||||||||||
Timesheet 1 (7.5 hours) | Timesheet 1 (4 hours) | Timesheet 2 (3.5 hours) | |||||||||
Start Time | End Time | Rate | Meal Break | Start Time | End Time | Rate | Meal Break | Start Time | End Time | Rate | Meal Break |
08:00 AM | 04:00 PM | 1x | 0.5 hr | 08:00 AM | 12:30 PM | 1x | 0.5hr | 12:30 PM | 04:00 PM | 1.5x | N/A |
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