Many Suppliers are able to provide you with copies of your Invoices in CSV or PDF format. You can configure Ascora to accept CSV or PDF Invoices and have these invoices automatically process against a Purchase Order, then update the Job Card (as required) and push the Supplier Invoice details across to your accounting package.
Note: Supplier invoice format must already be available (either part of the available formats pre-created or something we've created with a corresponding fee) for the automatic import and even manual import to work. See Supplier Invoice Format Supported.
Establish Automatic Supplier Invoice Importing
You can configure Ascora to automatically identify, import and process Supplier Invoices that are sent to you via email from your Suppliers.
1. Turn on Supplier Invoice Importing and configure the Automatic Import Email Settings. From the Administration Icon in the Top Menu, choose the System Settings option.
2. Under the Automatic Import Email Settings area, tick the Supplier Invoice Importing checkbox, then configure the required email settings. When you are ready, click the Connect button.
3. Click the Save button once your Automatic Import Email Settings are configured.
Configure the Supplier Record
1. Choose the Inventory Icon on the Top Menu and select the Suppliers option.
2. Locate the applicable Supplier in the list then click the View button.
3. The Supplier’s Details Screen will display. Scroll down to the Supplier Invoice Format option and select the applicable format from the list.
4. Under the Automatic Supplier Invoice Importing section on the Supplier screen, tick the checkbox to Enable the automatic import from Ascora inbox. The inbox you configured in Step 2 will be displayed in brackets and the Email Sender textbox will appear. Enter the email address used by the Supplier to send your Invoices in the Email Sender textbox.
Ascora is now configured to automatically import and process Supplier Invoices for the particular Supplier. Repeat these steps for any other Suppliers for which you wish to enable Automatic Supplier Invoice Importing.
Supplier Invoice Format Supported
5. The following list refers to suppliers with invoice formats that are supported by Ascora either via manual import or automatic import. When you try to import a supplier invoice, you should be able to select any of the suppliers included in the list below.
Template Name | Read Csv Formats | Read PDf Formats* |
Reece | Yes | Yes |
Middy Data & Electrical | No | Yes |
Tradezone | Yes | Only Invoices |
Samios Plumbing Supplies | Yes | Only Invoices |
K & R Plumbing Supplies | No | Only Invoices |
Saveur Pacific Pty Ltd | No | Only Invoices |
Airefrig Australia Pty Ltd | No | Yes |
Bitzer Australia Pty Ltd | No | Only Invoices |
Tradelink Pty Limited | No | Yes |
Harris Trade Plumbing Supplies | Yes | Only Invoices |
Burdens Plumbing Victoria Pty Ltd | No | Only Invoices |
Centre Plumbing Plus | No | Yes |
CNW Electrical Wholesale | No | Only Invoices |
Bunnings Warehouse | No | Yes |
D & J Hull Plumbing | No | Only Invoices |
Aquaclear | No | Only Invoices |
Fujitsu | No | Yes |
Daikin Air Conditioning Ltd | No | Yes |
Mitsubishi Electric Australia Pty Ltd | No | Only Invoices |
The Good Guys Discount Warehouses Australia | No | Only Invoices |
Beijer Ref Australia Pty Ltd | No | Only Invoices |
Kirby HVAC&R Pty Ltd | No | Only Invoices |
Total Tools | No | Only Invoices |
Ideal Electrical Suppliers | No | Only Invoices |
MM Electrical Merchandising | No | Yes |
Actrol | Yes | No |
Ezzybills | Yes | No |
Galvins Plumbing Supplies | Yes | No |
Haymans | Yes | No |
Lawrence and Hanson | Yes | Yes |
P & R Electrical Wholesalers Pty Ltd | Yes | No |
Plumbers Supplies Co-Op | Yes | No |
Voltex [NZ] | Yes | Only Invoices |
Rexel Electrical Supplies | No | Only Invoices |
City Electric Supply | Yes | No |
AWM Electrical | No | Yes |
Boral Construction Materials Group Limited | No | Only Invoices |
Uniquip Electrical Supplies | No | Only Invoices |
Pickard Building Supplies | No | Only Invoices |
Lighting Options Design & Supply | No | Yes |
Resene Paints Ltd | No | Only Invoices |
Dulux | No | Only Invoices |
NHP Electrical Engineering Products Pty Ltd | No | Only Invoices |
NAW Controls Pty Ltd | No | Only Invoices |
BJS Roofing Supplies | No | Only Invoices |
Bayline Roofing | No | Only Invoices |
J. A. Russell Ltd [NZ] | Yes | Yes |
Bunnings [NZ] | No | Yes |
Argent Cables [NZ] | No | Yes |
Computer Dynamics [NZ] | No | Yes |
Lentune Group [NZ] | Yes | Yes |
Smoooth Air Products Ltd [NZ] | No | Yes |
Mitre 10 [NZ] | No | Yes |
Ideal Electrical Suppliers [NZ] | No | Only Invoices |
Eagles Bathroom Kitchen Plumbing | No | Yes |
Crisp N Co Pty Ltd | No | Yes |
Fielders | No | Only Invoices |
Westflex Pty Ltd | No | Only Invoices |
Web Industrial | No | Only Invoices |
Voltex | Yes | Only Invoices |
AHI Carrier | No | Yes |
AirOWorld | No | Only Invoices |
Anzor | No | Yes |
Black Diamond Technologies | No | Yes |
Corys Electrical | No | Yes |
Able Solar Ltd | No | Only Invoices |
Agile Networks Ltd | No | Only Invoices |
All Fast Solutions | No | Yes |
Asmuss | No | Only Invoices |
CableWays Ltd | No | Only Invoices |
Express Sheetmetals | No | Yes |
Fantech Ltd | No | Yes |
Franklin Smith | No | Only Invoices |
Gas Works And PlumbingLtd | No | Only Invoices |
Cherry Picker Services | No | Only Invoices |
Complete Coms Ltd | No | Only Invoices |
Connectplay Ltd | No | Only Invoices |
Enatel Ltd | No | Only Invoices |
Go Wireless Ltd[NZ] | No | Yes |
Infab Ltd | No | Only Invoices |
Konnect Fastening Systems | No | Yes |
Mico Ltd [NZ] | No | Only Invoices |
Hirepool Ltd | No | Only Invoices |
Ingram Micro Limited [NZ] | No | Only Invoices |
Jaycar Pty Ltd | No | Only Invoices |
Kea Trailers Ltd [NZ] | No | Only Invoices |
Simx Ltd | No | Yes |
Laser Electrical Putaruru | No | Only Invoices |
MH Power Specific Ltd | No | Yes |
McGowan Services Ltd | No | Only Invoices |
PB Technologies Ltd | No | Only Invoices |
Placemakers | No | Only Invoices |
Riequip Ltd | No | Only Invoices |
Rotational Plastics | No | Only Invoices |
Stainless Design Group | No | Yes |
Tait Controls Ltd | No | Only Invoices |
Teletronics Ltd | No | Only Invoices |
Honda Hamilton Ltd | No | Only Invoices |
Polytec | No | Only Invoices |
FGW Corporation Pty Ltd | No | Only Invoices |
Think Water Alice Springs | No | Only Invoices |
Steely Sales | No | Only Invoices |
APJ Concrete | No | Only Invoices |
Rockcote Resene Ltd | No | Yes |
Trade Direct | No | Only Invoices |
Specialized Construction Products Ltd | No | Only Invoices |
| Note: Last updated 09/03/2021 | ||