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To better explain this, let's use the following scenario of a test job with a supply item with a unit cost of $50.00 excluding tax and marked as Must Be Ordered.
Scenarios
1. | Add supply item ($50.00 cost) to job marked as 'Must Be Ordered' | → Budgeted Supplies = $50.00, Committed Supplies = $0.00, Actual Supplies = $0.00 |
2. | Create Purchase Order for job supply | → Budgeted Supplies = $0.000, Committed Supplies = $50.00, Actual Supplies = $0.00 |
3. | Receive, Accept & Allocate Supplier Invoice | → Budgeted Supplies = $0.00, Committed Supplies = $0.00, Actual Supplies = $50.00 |
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Please note that calculations are affected when complex scenarios occur such as a job with supply added for 10 quantities, PO created only for 5 quantities and then invoiced for 8 quantities. |
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